Ordering from Stogly Marketplace
Draft a purchase order from listings or with a quote, send it, and link its lines to your products with a pack factor.
Turn a supplier's listings into a purchase order, send it, and put what arrives on stock in your own units.
Overview
An order from the Marketplace is an ordinary purchase order addressed to a Marketplace supplier. You pick listings and quantities, Stogly drafts the purchase order, and from there it lives in Procurement > Purchase Orders: you send it, the supplier accepts or declines it by link, and you receive it.
Two things are different from an order you write yourself:
- Marketplace lines are fixed. Their name, code, unit and price are what the supplier offered. You choose the quantity.
- Lines are ordered in the supplier's pack. To put them on stock, you link each line to one of your products and say how many of your unit one pack is.
You need the right to browse the Marketplace and to create purchase orders. Ordering from a supplier you are not connected to yet also needs the right to add suppliers.
Drafting an Order
- Navigate to Procurement > Marketplace and open a supplier.
- On a listing, enter the quantity in order units (for example cartons) and click Add to order. The listing shows its minimum quantity and order step.
- Add more listings of the same supplier. The draft shows the total, net of VAT, and how much is missing to the supplier's minimum order value, if it has one.
- Choose where it is delivered — a warehouse or a store — and click Create the purchase order.
The purchase order opens as a draft. Nothing is sent to the supplier until you send it.
A listing whose price is on request cannot be added directly: ask for a price first, then order with the quote.
Ordering with a Quote
In Procurement > My requests, open an answered request for a price and click Order with this quote. The line is priced by the quote, for a quantity inside the range the quote holds for. A quote can be used for more than one order until it expires or the supplier withdraws it.
What You Can Change
| On a Marketplace order | Can you? |
|---|---|
| Change the quantity of a Marketplace line | Yes, within its minimum, maximum and order step |
| Remove a Marketplace line, or put it back | Yes |
| Add lines of your own | Yes |
| Change the name, unit or price of a Marketplace line | No |
| Change the supplier | No — cancel the order and draft a new one |
These changes are possible while the order is a draft; once it is sent, reopen it first.
Sending
Send the order from the purchase order, as usual. Before it goes out Stogly checks that:
- the supplier is still on the Marketplace;
- the Marketplace lines reach the supplier's minimum order value (your own lines do not count);
- every quote that prices a line still holds.
An order that is with its supplier cannot be deleted. Cancel it first — the supplier is notified by e-mail unless you untick that option — and then delete it if you wish. This holds for all purchase orders.
Putting Lines on Stock
The supplier sells in its packs; you keep stock in your own units. On a saved Marketplace order, the section Marketplace lines on stock lists every Marketplace line:
- Click Link to a product and choose one of your products.
- Enter the factor: how many of the product's unit one order unit is — for example
1 carton = 12 pcs. It is filled in for you when your product is kept in the listing's content unit or in its order unit. - Check the preview, for example
4 carton = 48 pcs on stock · 200,00 RSD/pcs, and save.
When you receive the order, the linked line adds quantity × factor of your product to stock. The cost of one unit is the line's value divided by that quantity, so stock adds up to what the order charges.
| Situation | What happens |
|---|---|
| A line is not linked | It is skipped at receiving — nothing is added to stock for it. If no line is linked, the order cannot be received |
| You have no such product yet | Create product makes one in the order unit and links it |
| You order the same listing again | The line arrives already linked, with the same product and factor |
| The supplier repacked the listing since | The line arrives unlinked — link it again with the new pack |
| You changed the product's unit after linking | Receiving is refused until you link the line again |
Use Change or Remove link until the order is received or cancelled. Removing it also stops the next order of that listing from linking itself.
The supplier never sees your product or your factor — only the packs it was asked for.
Tips
- Check the factor before receiving. A wrong factor puts wrong quantities and costs on stock; after receiving it can only be fixed by a stock correction.
- Use a decimal comma in the factor field (
0,5). - A supplier invoice written in packs matches a linked line as usual. An invoice written in pieces against an order in cartons shows a difference in quantity and price.
- Forecasting counts what is on order in your product's unit once a line is linked.
Need help? Contact support at support@stogly.com