Supplier Management & Price Lists

Set up your suppliers, import supplier price lists with custom product mappings, and compare prices across vendors.

Overview

The Supplier Management module helps you:

• Maintain a vendor database with contact details
• Track supplier-specific product names and SKUs (for invoice matching)
• Compare prices across multiple suppliers for the same product
• Set preferred suppliers for automatic purchase order suggestions

Setting Up Suppliers

Creating Suppliers Manually

1. Navigate to Procurement > Suppliers in the sidebar
2. Click + Add Supplier
3. Fill in the supplier details:
   - Company Name — Official business name
   - Contact Person — Primary contact
   - Email / Phone — Contact information
   - Tax ID (PIB) — Required for Serbian eFaktura integration
   - Address — Business address
4. Click Save

Importing Suppliers via CSV

1. Go to Procurement > Suppliers
2. Click Import
3. Upload a CSV with columns: Company Name, Contact Person, Email, Phone, Tax ID, Address

Supplier Price Lists

Supplier price lists map your internal products to supplier-specific names and prices. This is essential for:

• Automatic invoice matching (when supplier product names differ from yours)
• Price comparison across vendors
• Purchase order cost estimation

CSV Format for Supplier Price Lists

Why Supplier Product Names Matter

Your internal product might be called "Lignje" (SKU: GF-RM-001), but your supplier calls it "Lignje sveze, 1kg" (SKU: MP-LIG-01). By mapping these in the price list:

• PDF invoices from this supplier are automatically matched to your products
• The system recognizes the supplier's naming convention
• Invoice items show both names for easy verification

Importing a Supplier Price List

1. Navigate to Procurement > Supplier Price Lists
2. Click Import CSV
3. Upload your price list CSV
4. Review the preview — the system shows which entries will be created or updated
5. Confirm the import

Comparing Prices

To compare prices for the same product across different suppliers:

1. Go to Procurement > Supplier Price Lists
2. Use the Best Prices view
3. Select a product to see all supplier prices side by side
4. The lowest price is highlighted

Preferred Suppliers

When importing products, you can assign a preferred supplier in the Supplier column. This:

• Appears in the product details
• Is suggested when creating purchase orders
• Helps with automatic reordering workflows

Tips

• Keep price lists updated — when you receive an invoice with different prices, use the "Update Price" feature to sync automatically
• Use supplier SKUs — including supplier article codes dramatically improves PDF invoice matching accuracy
• Multiple suppliers per product — you can have price list entries from different suppliers for the same product

Need help? Contact support at support@stogly.com